July 2010

 

Minutes of the Meeting of the Parish Council held at the Filmer Hall on Wednesday 7th July 2010 at 8.00 p.m.
Present: Messrs Turnill (chairman), Edmed, Ireland and Worsfold, Mrs May, Mrs Elstone (clerk to the Council) and two residents
1.      Apologies: MBCllr Gibson
2.      Declaration of Interest: None
3.      Police Report: Nothing received. Councillors reported that there had been a burned out car at the top of Morry Lane.
4.      Minutes of the meeting held on Wednesday 12th May 2010 were agreed as a true and accurate record of proceedings following amendment to item 8c to read actioned not auctioned.
5.      Matters Arising from the Minutes
a)      Insurance
Quotation received from Came and Company for £727.40. This included insurance of the play area and village hall. Question was raised as to whether the parish council is responsible for the hall insurance. Mr Worsfold advised that he believed the fabric of the hall fell within the parish council’s liabilities whilst the contents were insured by the management committee.
Action: Clerk to confirm with management committee that fabric insurance should be covered by parish council.
Await renewal advice from Zurich Insurance. Once received delegated decision to be made depending on best cost.
b)      Play Area
Safety surface to be swept and basketball hoop to be tightened. Wicksteed have now provided the clerk with the tools to tighten the hoop which they advise needs to be done
Clerk to contact Wicksteed since the safety surface around the basketball hoop is blowing up due to weeds growing through the surface.
Action: Mr Harris to be asked to sweep safety surface and also to cut back ivy growing on prison wall that is adjacent to the play area.
c)      War Memorial
Mr Heather advises that the work to place one name on the First World War memorial, erect a new plaque naming those who died in the Second World War and the addition of the one name to the First World War memorial inside the church is being carried out.
d)      Griffins Farm
Mr Turnill reported that he had met with the manager from the farm. The current dry weather has meant fewer problems in the area.
Action: Mr Turnill to report further in September
6.      Highways
a)      KHS update
The current list does not show anything major. Various works have been completed.
Morry Lane – KHS have spoken to the farmer advising they are going to dig a pit but not known if funds are available.
Pleasure House Lane – Not suitable for HGV sings have been installed along with road signs. No discussion took place with residents concerning these installations. Residents asked for these some years ago but were told that they couldn’t be installed without any consultation.
Meeting – Clerk awaiting confirmation of dates when Ben Hilden and Pam Kaur can visit the parish to discuss highway matters.
b)      Hedge cutting
Letter to be sent to The Ridge Golf Club requesting that all hedges around the perimeter of the club are cut back now that nesting has finished.
KHS database shows that residents reported on 1st July the need for the trees in the Old Hollow, Charlton Lane, to be cut back.
7.      Parish Newsletter
a)      Draft newsletter circulated to all councillors. It was agreed that this would be sent to every household in the parish twice a year acting as a general information leaflet about the parish council and its activities, along with relevant information from the Borough and County Council.
·         Information to be included:
o   Grants available
o   Useful telephone numbers
o   What the parish council does – Refurbishments at Filmer Hall, recently upgraded play area, annual parish meeting
o   Dates of events in Filmer Hall
·         Delivery – The post office would probably unwilling to deliver so councillors could deliver or it could be posted.
·         Printing – to be carried out by Mr Turnill
·         Publication Date – middle of August
8.      Three Suttons Carnival
·         Correspondence from QHOF regarding the three Suttons working together to host a carnival in June 2011. QHOF whilst instigating the idea wish to seek assistance from the parish councils in the organisation etc.
·         The parish council felt that the area of coverage for the carnival was vast and that the organisation would be immense. Areas to be looked at include insurance coverage, risk assessments, road closures etc. Logistics may therefore make it unworkable.
·         How would the carnival benefit the people of East Sutton? Would local businesses be able to sponsor the event in the current economic climate?
·         With East Sutton being a small parish it was felt that it could only possibly entre two floats.
·         Whilst it was agreed that it was good to see people enthusiastic about joining the parishes together etc do people still wanted to attend carnivals.
Action: Question to be raised in newsletter.
9.      Correspondence
a)      KCPFA – advice of increase in subscriptions and details of grants available
b)      KALC – newsletter including publication ‘Being a good employer’ by the National Training Strategy for Town and Parish Councils.
c)      Intouch – details of Home Improvements available to the older and vulnerable members of the community
Action: details to be placed on website and in newsletter.
10. Planning
a)      Advice from MBC regarding Great Oak Farm, Friday Street – inquiry to begin on 28th July into the erection of an agricultural barn.
b)      TPO granted on Woodland and trees at site on 2nd July.
c)      Mr Worsfold advised that he would be appealing against the planning decision regarding car parking at Barling Farm.
d)      It was agreed that in future any planning application placed by a parish councillor should be delegated direct to the Maidstone Borough Councillors for the area for representation due to declaration of interests amongst all councillors.
11. Finance
a)      Items for payment
Mrs H Elstone – Salary and Expenses                   £396.96
A Neve                                                                  £278.40
Inland Revenue                                                     £47.90
b)      Replacement Concurrent Function return signed
c)      Question raised regarding parish council reserves following article in Downs Mail stating that Boughton Monchelsea had purchased land around the parish to secure against potential development. How could a parish secure enough finance to carry out such a project – it was thought that maybe the money had been left to the parish. Clerk advised that some parishes did hold large reserves but in the current economic climate and with the government freezing council tax for at least a year it was going to be increasing difficult to raise additional funds and increase precept.
12. Reports from members of the public
This is purely an information slot and no action can be taken upon the matters raised during this session. Any action required will need written representation to the council.
a)      Prison wall – request that the prison cut back the ivy as this has not been done for several years.
13. Additional matters to be discussed at next meeting
14. Date of next Parish Council meeting  – 1st September 2010
There being no further business the meeting closed at 9.20 p.m.
Minutes of the Meeting of the Parish Council held at the Filmer Hall on Wednesday 7th July 2010 at 8.00 p.m.
Present: Messrs Turnill (chairman), Edmed, Ireland and Worsfold, Mrs May, Mrs Elstone (clerk to the Council) and two residents
1.      Apologies: MBCllr Gibson
2.      Declaration of Interest: None
3.      Police Report: Nothing received. Councillors reported that there had been a burned out car at the top of Morry Lane.
4.      Minutes of the meeting held on Wednesday 12th May 2010 were agreed as a true and accurate record of proceedings following amendment to item 8c to read actioned not auctioned.
5.      Matters Arising from the Minutes
a)      Insurance
Quotation received from Came and Company for £727.40. This included insurance of the play area and village hall. Question was raised as to whether the parish council is responsible for the hall insurance. Mr Worsfold advised that he believed the fabric of the hall fell within the parish council’s liabilities whilst the contents were insured by the management committee.
Action: Clerk to confirm with management committee that fabric insurance should be covered by parish council.
Await renewal advice from Zurich Insurance. Once received delegated decision to be made depending on best cost.
b)      Play Area
Safety surface to be swept and basketball hoop to be tightened. Wicksteed have now provided the clerk with the tools to tighten the hoop which they advise needs to be done
Clerk to contact Wicksteed since the safety surface around the basketball hoop is blowing up due to weeds growing through the surface.
Action: Mr Harris to be asked to sweep safety surface and also to cut back ivy growing on prison wall that is adjacent to the play area.
c)      War Memorial
Mr Heather advises that the work to place one name on the First World War memorial, erect a new plaque naming those who died in the Second World War and the addition of the one name to the First World War memorial inside the church is being carried out.
d)      Griffins Farm
Mr Turnill reported that he had met with the manager from the farm. The current dry weather has meant fewer problems in the area.
Action: Mr Turnill to report further in September
6.      Highways
a)      KHS update
The current list does not show anything major. Various works have been completed.
Morry Lane – KHS have spoken to the farmer advising they are going to dig a pit but not known if funds are available.
Pleasure House Lane – Not suitable for HGV sings have been installed along with road signs. No discussion took place with residents concerning these installations. Residents asked for these some years ago but were told that they couldn’t be installed without any consultation.
Meeting – Clerk awaiting confirmation of dates when Ben Hilden and Pam Kaur can visit the parish to discuss highway matters.
b)      Hedge cutting
Letter to be sent to The Ridge Golf Club requesting that all hedges around the perimeter of the club are cut back now that nesting has finished.
KHS database shows that residents reported on 1st July the need for the trees in the Old Hollow, Charlton Lane, to be cut back.
7.      Parish Newsletter
a)      Draft newsletter circulated to all councillors. It was agreed that this would be sent to every household in the parish twice a year acting as a general information leaflet about the parish council and its activities, along with relevant information from the Borough and County Council.
·         Information to be included:
o   Grants available
o   Useful telephone numbers
o   What the parish council does – Refurbishments at Filmer Hall, recently upgraded play area, annual parish meeting
o   Dates of events in Filmer Hall
·         Delivery – The post office would probably unwilling to deliver so councillors could deliver or it could be posted.
·         Printing – to be carried out by Mr Turnill
·         Publication Date – middle of August
8.      Three Suttons Carnival
·         Correspondence from QHOF regarding the three Suttons working together to host a carnival in June 2011. QHOF whilst instigating the idea wish to seek assistance from the parish councils in the organisation etc.
·         The parish council felt that the area of coverage for the carnival was vast and that the organisation would be immense. Areas to be looked at include insurance coverage, risk assessments, road closures etc. Logistics may therefore make it unworkable.
·         How would the carnival benefit the people of East Sutton? Would local businesses be able to sponsor the event in the current economic climate?
·         With East Sutton being a small parish it was felt that it could only possibly entre two floats.
·         Whilst it was agreed that it was good to see people enthusiastic about joining the parishes together etc do people still wanted to attend carnivals.
Action: Question to be raised in newsletter.
9.      Correspondence
a)      KCPFA – advice of increase in subscriptions and details of grants available
b)      KALC – newsletter including publication ‘Being a good employer’ by the National Training Strategy for Town and Parish Councils.
c)      Intouch – details of Home Improvements available to the older and vulnerable members of the community
Action: details to be placed on website and in newsletter.
10. Planning
a)      Advice from MBC regarding Great Oak Farm, Friday Street – inquiry to begin on 28th July into the erection of an agricultural barn.
b)      TPO granted on Woodland and trees at site on 2nd July.
c)      Mr Worsfold advised that he would be appealing against the planning decision regarding car parking at Barling Farm.
d)      It was agreed that in future any planning application placed by a parish councillor should be delegated direct to the Maidstone Borough Councillors for the area for representation due to declaration of interests amongst all councillors.
11. Finance
a)      Items for payment
Mrs H Elstone – Salary and Expenses                   £396.96
A Neve                                                                  £278.40
Inland Revenue                                                     £47.90
b)      Replacement Concurrent Function return signed
c)      Question raised regarding parish council reserves following article in Downs Mail stating that Boughton Monchelsea had purchased land around the parish to secure against potential development. How could a parish secure enough finance to carry out such a project – it was thought that maybe the money had been left to the parish. Clerk advised that some parishes did hold large reserves but in the current economic climate and with the government freezing council tax for at least a year it was going to be increasing difficult to raise additional funds and increase precept.
12. Reports from members of the public
This is purely an information slot and no action can be taken upon the matters raised during this session. Any action required will need written representation to the council.
a)      Prison wall – request that the prison cut back the ivy as this has not been done for several years.
13. Additional matters to be discussed at next meeting
14. Date of next Parish Council meeting  – 1st September 2010
There being no further business the meeting closed at 9.20 p.m.